Every camper, every dollar, every waiver. One glance.
CampBuild is the admin home for your camp: registration and payments, forms and waivers, rosters and check-in, and real two-way texting with families. All of it under your camp's name, not ours.
We'll walk you through CampBuild with your programs in mind.
A season has a rhythm. CampBuild keeps it.
From rolling last year's season forward in February to the last tax statement in January.
Build the season in an afternoon
Roll last summer forward with new dates, clone the programs that worked, and create a whole summer of sessions in one pass. AI drafts a program description you rewrite in your own voice. And when something changes mid-season, edit safely: your changes wait as a draft while families keep seeing the live version, until you hit publish.
Registration that fills clean
Families only see programs their kids are old enough for, check out a full cart with Stripe, and get a confirmation email the moment payment clears. Capacity is a hard line: if the last spot fills while a card is mid-payment, CampBuild refunds that line automatically and tells the family exactly what happened. Discounts know their audience too, with codes for new or returning families, stacking rules, and redemption caps.
Paperwork that chases itself
Waivers are versioned, so when the language changes, families sign again. Every signature is captured with a name and IP address. The compliance view shows exactly who still owes what, and one targeted email goes to just those families, not the whole camp.
Also in the box
Drop-off, without the clipboard.
The morning rush is the real test. Staff check campers in and out on a phone, the counts update live, and a family that shows up unregistered gets signed up at the table with a receipt in their inbox before they reach the trailhead.
- Live check-in and check-out, with today's counts on one screen
- Walk-up registration at the front desk, receipt emailed on the spot
- Text every family in a session with one tap
- Replies land in a real inbox, and STOP or START is handled automatically
When plans change, the ledger keeps up.
Camp money is family money, so every movement stays exact. Refunds split to the penny, credit lives on an append-only ledger, and the season's numbers are always one screen away.
- Refund any line, in part or in full, to the card or to store credit
- Parents can cancel on their own and see the refund before they confirm
- Gross, net, refunds, and daily revenue for the season at a glance
- Form 2441 childcare statements, ready for families at tax time
Built for the person holding the whole season
Enrollment, revenue, and outstanding waivers live in one place, so "how are we doing" is a glance, not a spreadsheet afternoon. Roles keep it tidy: staff see rosters and check-in, parents see their own family, and you see everything.
For staff
Rosters, check-in, and walk-up registration that work on a phone at the trailhead.
For parents
Register between errands, sign once, and get a real reply when you text.
Every camp gets its own branded home
Your name, your logo, your refund policy, your timezone. Families see your camp on every page and email; CampBuild is just the ground it stands on.
- Camp name and logo across every page and email
- Your refund policy, shown where families decide
- Your timezone and contact details, kept in one settings page
See it with your season in it.
A 30 minute walkthrough with your programs, sessions, and forms in mind. Nothing to set up.